Privacy Policy for Client Applications
Effective date: August 2026
This Privacy Policy describes how private business applications (each an "Application") developed and operated by Butler Services for its business clients (each a "Client") collect, use, and protect information. Applications are internal tools used only by a Client's authorized staff; they are not offered to the public.
1. Information Applications Handle
Staff account information. Users sign in with accounts provisioned for the Client. An Application uses the name and work email address of the signed-in user to control access and to attribute business actions to the person who performed them.
Client business data from connected services. With the Client's authorization, an Application may access the Client's own data in third-party services the Client connects. In particular, where a Client connects QuickBooks Online, the Application accesses the Client's accounting data through Intuit's OAuth 2.0 consent flow — records such as customers, vendors, items, accounts, and transactions — and may create or update such records as part of the Client's internal processes. This is business data belonging to the Client; it may include business contact details of the Client's customers and vendors. An Application may similarly connect to other business systems used by the Client (for example, issue-tracking or documentation platforms).
Applications do not collect information from members of the public, do not use advertising or analytics trackers, and do not collect payment card information.
2. How Information Is Used
Information is used solely to operate the Client's internal business processes. It is not used for advertising or profiling, and not for any purpose unrelated to the Client's operations.
Information received from Intuit's APIs is used and retained in accordance with Intuit's developer requirements and only for the functions described above.
3. Storage and Security
Applications are hosted on established cloud platforms. Business data is stored in the Application's own database, accessible only to the Client's authenticated staff, with sensitive functions further restricted by role. Credentials and API tokens are held in the hosting platform's secure secrets storage and are never exposed to users. Data in transit is protected by HTTPS, and third-party access is authenticated via OAuth 2.0 or scoped API tokens.
4. Sharing
Information is shared only with the service providers that make an Application work — such as the hosting platform and the third-party services the Client has connected (for example, Intuit for QuickBooks Online) — each acting on the Client's instructions under its own terms and privacy policy. Information is never sold, rented, or shared for marketing purposes.
5. Retention and Disconnection
Data obtained from connected services is retained while the Application remains in service and is refreshed against its source systems on an ongoing basis. A Client may disconnect the QuickBooks Online integration at any time (from within the Application or via Intuit's connected-app settings), after which the Application ceases to access QuickBooks data; stored tokens are invalidated, and cached QuickBooks data is deleted on request. Requests concerning retention or deletion may be sent to the contact below.
6. Applicable Law
Applications are operated in Canada and handle personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial law.
7. Changes
This policy may be updated from time to time; the current version will be posted at this URL with its effective date.
Contact | info@butlerservices.ca
End-User License Agreement for Client Applications
Effective date: August 2026
This End-User License Agreement ("Agreement") governs use of private business applications (each an "Application") developed and operated by Butler Services ("Provider") for its business clients (each a "Client"). By accessing an Application, you agree to this Agreement.
1. Scope
Each Application is an internal operations tool built for a specific Client. Applications are not offered to the public. An Application may connect to third-party services under the Client's own accounts — for example, accounting platforms such as QuickBooks Online — to support the Client's internal business processes.
2. License
The Provider grants authorized users of the Client a limited, non-exclusive, non-transferable right to use the Application for the Client's internal business purposes. The Application may not be resold, sublicensed, or made available to any third party.
3. Authorized Users
Access is restricted to individuals authorized by the Client. Users must keep their login credentials confidential and must not share accounts. The Client is responsible for revoking access for personnel who no longer require it.
4. Acceptable Use
Users must not: (a) use the Application for any unlawful purpose; (b) attempt to access data or functions beyond their authorization; (c) interfere with the Application's operation or security; or (d) copy, modify, or create derivative works of the Application.
5. Third-Party Services
Where an Application exchanges data with third-party services, it does so under the Client's own accounts, and use of those services remains subject to their respective terms. The Provider is not responsible for the availability or conduct of third-party services.
6. Data
The collection and handling of information by Applications is described in the accompanying Privacy Policy. Business data processed by an Application belongs to the Client.
7. Disclaimer and Limitation of Liability
Applications are provided on an "as is" basis for internal business use. To the maximum extent permitted by law, the Provider disclaims all implied warranties and is not liable for indirect, incidental, or consequential damages arising from use of an Application. Nothing in this Agreement limits any liability that cannot be limited by law. Any service obligations between the Provider and a Client are governed by their separate agreement, which prevails over this Agreement if they conflict.
8. Termination
The Provider or the Client may suspend or terminate a user's access at any time. Sections 6–9 survive termination.
9. General
This Agreement is governed by the laws of the Province of Newfoundland and Labrador and the federal laws of Canada applicable therein. The Provider may update this Agreement from time to time; the current version will be posted at this URL, and continued use of an Application constitutes acceptance.
Contact | info@butlerservices.ca